The Activity Log provides a detailed, searchable record of print, copy, and scan operations processed by OptimiDoc. Each entry includes the job type, document title, device, owner, page counts (with colour breakdown), state, and timestamp, along with a full state history that makes it the go-to tool for troubleshooting individual jobs.
Screenshot: Activity Log view
Overview
The Activity Log presents operation history in a sortable data grid with live filtering and a per-entry detail view. It is available to all signed-in users, not only administrators — regular users see the operations they are permitted to see, while administrators see activity across the organisation and gain an extra Owner filter.
Key features:
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Filterable data grid with server-side pagination and sorting.
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Live filtering across document title, device, owner, department, state, type and date range.
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Detail view showing full job information and its processing history.
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CSV export of the filtered result set.
Accessing the Activity Log
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Sign in to the OptimiDoc web interface.
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Open Activity Log from the Reports area of the navigation menu.
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The grid loads recent activity, sorted by completion time with the newest first, covering the last seven days by default.
Filtering Activity
Expand the Filters panel at the top of the page. Filters apply immediately as you change them — there is no separate Search button — and the grid returns to the first page automatically so a filter set on a later page never strands you on an empty result. Use Reset to clear everything and return to the default seven-day view.
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Filter |
Description |
|---|---|
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Document title |
Partial match on the document or job title. |
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Device |
A specific device, chosen with a type-ahead search. |
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Owner |
A specific user (administrators only), chosen with a type-ahead search. |
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Department |
A specific department, chosen with a type-ahead search. |
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State |
Job state (for example Completed or Error). The available states come from the server. |
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Type |
Operation type: Print, Copy or Scan. |
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Date From / Date To |
Restrict results to a date range. |
Data Grid Columns
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Column |
Description |
|---|---|
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Type |
Operation type (Print, Copy or Scan), shown with an icon. |
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Document |
The document or job title. |
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Device |
The device that processed the job. |
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Owner |
The job owner. |
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Pages |
Total page count, with a colour/black-and-white breakdown in parentheses (for example "6 (2C/4B)"). |
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State |
The job's state, shown as a colour-coded badge. |
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Finished |
When the job reached its final state. |
Click any column header to sort by it. Click the eye icon or the row itself to open the detail view.
Job Detail View
Opening an entry shows a detail dialog with two tabs and previous / next arrows in the header that step through the listed entries without closing the dialog.
Info tab
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Document title, type, device, owner and department.
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State (colour-coded badge).
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Pages (total with colour/black-and-white breakdown) and copies.
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Cost (when a price list applies).
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Created and finished timestamps.
History tab
A timeline of every state the job passed through — each entry shows the state, the timestamp, and any message. This is the fastest way to see exactly where a failed job stopped in the processing pipeline.
Exporting the Activity Log
The Export button in the page header downloads the current filtered result set as a CSV file, streamed from the server so large ranges export without a row limit. Because the export honours the active filters, you can narrow the data first and export only the records you need.
Tips
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Set the State filter to Error to find failed jobs for a given period quickly.
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The History tab is the best tool for diagnosing why a specific job failed.
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Combine the Device and date filters to audit all activity on a particular device during a specific period.
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