Print Settings provides the global options that control how OptimiDoc receives, holds, processes, and displays print jobs across the whole system. From here administrators set job-retention periods, turn features such as billing codes (formerly Projects) and quotas on or off, point the server at a shared spooler for cluster deployments, and normalise the usernames that arrive from print clients.
Screenshot: Print Settings view
How It Works
The Print Settings page centralises all global print-related configuration. These options apply system-wide — they are not per-queue or per-user — and take effect for every job the server handles. Several of them also govern which items appear elsewhere in the console: enabling billing codes adds the Projects menu item, and enabling quotas adds the Quotas and Quota History items. Settings are saved per section with the Save button.
Accessing Print Settings
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Log in to the OptimiDoc web interface as an administrator.
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Click Settings in the left sidebar to open System Configuration.
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Select the Print tab.
Configuration Options
Feature Toggles
|
Setting |
Description |
|---|---|
|
Disable print queues |
When enabled, the print-queue functionality is disabled and jobs are processed immediately rather than being held for release at a device. |
|
Enable billing codes |
Turns on the Projects feature (labelled billing codes in the English interface), allowing jobs to be assigned to a code for cost tracking. Enabling it reveals the Projects page in the navigation. |
|
Enable quotas |
Turns on the quota system for enforcing print budgets per user. This toggle is disabled until a separate quota database is configured; until then it is greyed out and labelled "database not configured". See Quotas for details. |
|
Use preview analyzer |
Enables the PDF-based job analyser, which produces an accurate page count and colour detection before printing. |
|
Hide job titles in Print All (Xerox only) |
When enabled, document titles are not displayed when a user selects "Print All" at the device. This applies to Xerox terminals only and is useful for privacy in shared environments. |
Job Retention
These settings control how long jobs are retained. Each takes a number and a unit — Hours or Days:
|
Setting |
Description |
|---|---|
|
Hold after print |
How long to keep a job after it has been printed, so users can reprint it if something went wrong at the device. Default: 1 day. |
|
Hold unprinted jobs |
How long to keep a job that has not been printed before it is automatically deleted. This covers both waiting jobs and shared jobs. Default: 7 days. |
Jobs that exceed the retention period are purged automatically by the server's cleanup process.
Shared Spooler
For multi-server (cluster) deployments, a shared spooler lets all nodes read and write the same print-job storage:
|
Setting |
Description |
|---|---|
|
Use shared spooler |
Enable this toggle to store jobs on a shared network path instead of a local directory. The Spooler path field appears when it is on. |
|
Spooler path |
The UNC path to the shared storage location (e.g. |
Login Regex
|
Setting |
Description |
|---|---|
|
Login regex |
A regular expression used to transform usernames received from print clients. For example, |
This is useful when print clients send usernames in a different format (for example, with a domain suffix) from the one stored in OptimiDoc's user database, so that jobs are matched to the correct user.
Saving Changes
After modifying any settings, click Save to apply them. Most changes take effect immediately; some (such as enabling the shared spooler) may require a service restart in cluster environments.
Tips
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Enable Use preview analyzer for the most accurate page count and colour detection, especially with complex PDF documents.
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Set Hold after print to at least a few hours so users can reprint jobs that failed at the device.
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When using a shared spooler in a cluster, ensure the network share has low latency and enough bandwidth for your print volume.
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