The Quota History page is the auditing view for the quota system. Pick any quota-tracked entity -- a user, device, group, department, or tag -- to see its current balances as cards and a full ledger of every transaction that has moved those balances, from automatic reservations and settlements to manual adjustments.
Screenshot: Quota History view
Overview
Quota History shows two things for the selected entity: its active quotas as balance cards, and a paginated transaction ledger. Every deduction, reservation, settlement, reset, top-up, and manual adjustment is recorded with its amount, resulting balance, timestamp, and originator, giving a complete audit trail of how a balance reached its current value.
Open it from Printing > Quota History.
Selecting an Entity
In the Select Entity card, choose a Target Type and then search for the entity:
-
User, Device, Group, Department, or Tag.
Once an entity is selected, its balance cards and transaction history appear below.
Active Quotas
Each quota that applies to the entity is shown as a balance card:
|
Element |
Description |
|---|---|
|
Quota name |
The quota as defined in the quota configuration. |
|
Type badge |
Hard (red) blocks printing; Soft (grey) only warns. |
|
Reset interval |
How often the quota resets (Daily, Weekly, Monthly, Yearly, or None). An Accumulate badge appears when unused balance rolls over. |
|
Usage bar |
Proportion used, turning yellow at 70% and red at 90%. |
|
Used / Remaining |
How much has been consumed and how much is left. |
|
Initial / Adjusted |
The original allocation and any manual adjustment applied. |
|
Period |
The start and end dates of the current quota period. |
Click a card to filter the ledger below to that quota; click it again (or the X) to clear the filter.
Transaction Ledger
The table lists transactions newest first, with these columns:
|
Column |
Description |
|---|---|
|
Date |
When the transaction occurred. |
|
Quota |
Which quota it belongs to. |
|
Type |
The transaction type (see below). |
|
Amount |
The change; credits are green with a |
|
Balance After |
The running balance immediately after the transaction. |
|
Description |
A human-readable note (e.g. the job title or adjustment reason). |
|
Created By |
The administrator or system process that created it. |
Transaction Types
|
Type |
Meaning |
|---|---|
|
Reservation |
A temporary hold placed when a job starts, reserving its estimated cost against the balance. |
|
ReservationSettlement |
Finalises a reservation once the job completes, reconciling the estimate with the actual cost. |
|
Usage |
A direct deduction for a completed print or copy job. |
|
Adjustment |
A manual balance change made by an administrator. |
|
Reset |
Records the start of a new quota period with its fresh allowance (description "New period started"). |
|
TopUp |
Records the balance carried over from the previous period when the quota uses the Accumulate mode. |
Version note: Reset and TopUp entries are written from the release following 26.07 (fix OP-1530). In 26.07 and earlier, new quota periods started without a ledger entry — balances simply changed between periods.
Filtering and Pagination
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Date From / Date To -- limit the ledger to a date range using the calendar buttons.
-
Quota filter -- click a balance card to show only that quota's transactions.
-
Clear filters -- the X button resets the active filters.
The ledger is paginated at 20 transactions per page, with the total count shown alongside the page navigation.
Common Tasks
-
Investigate usage -- select the entity, review the balance cards, then read the ledger for a breakdown.
-
Explain a block -- find a Hard quota near zero and trace the recent transactions that consumed it.
-
Audit adjustments -- filter for Adjustment rows and check the Created By and Description columns.
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